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How do I charge a flat fee for a project and create an invoice for it?


There are a few different scenarios for billing flat fees:

 

A.       I want to bill the client one flat fee entry and be done.

          1         Open a Time Entry for your client/project

          2         Change the Entry Type from Hourly to Flat Fee Work

          3         Put in your Flat fee amount and click Save & Close

          4         Go to Invoicing to invoice your client

 

B.       I want to show the work that I have been doing but only bill the flat fee one time (or monthly or for each phase of work you do).

          1         Go to ProjectsAdd Project

          2         Change Billing Method from Hourly to Flat FeeOne Time

          3         Fill in the rest of your information and click Save

          4         You can add time which will automatically be non-billable to show your work

          5         When ready to bill your client go to the project and click Add Closing Fee

          6         Enter in information and click Save & Close

          7         Go to Invoicing to invoice your client

          8         Repeat steps 4-7 each month to bill the client monthly

 

C.       I want to track the work that I have been doing internally but only bill the flat fee one time.

          1         Go to Projects – Add Project

          2         Change Billing Method from Hourly to Flat Fee – One Time.

          3         Fill in the rest of your information and click Save

          4         You can add time which will automatically be non-billable to track your work (make sure to check exclude from invoice, so this time will not show on invoices). 

          5         When ready to bill your client go to the project and click Add Closing Fee

          6         Enter in information and click Save & Close

          7         Go to Invoicing to invoice your client

 

D.       I want to bill the flat fee over and over again when I am entering time.

          1         Go to ProjectsAdd Project

          2         Change Billing Method from Hourly to Flat FeeReoccurring

          3         Fill in the rest of your information and click Save

          4         Each time you add time it will automatically be set to your Flat Fee amount

          5         Go to Invoicing to invoice your client

 

Keep in mind when setting up your Flat Fee projects that if you choose "Bill at Project Closing" instead of "Bill Regularly" for your Payment Due Upon setting that you will need to Close your Project in order to create an invoice for it. Once closed, you can go to Invoicing - Create Invoice and change the Project Billing Frequency to All Billable to pull your client in the list.

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    Chris

    Regarding B & D:  The way to make these work smoothly is to NOT assign a flat fee amount to project until your final "Add Closing Fee" entry, right?  

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