QuickBooks Connector Compatibility & Integration with Bill4Time
Important Notice: The QuickBooks Connector is currently compatible only with Windows-based PCs. It does not function on MacOS, and it exclusively connects to QuickBooks accounts in the United States.
Bill4Time supports integration with the following QuickBooks versions:
- QuickBooks Pro, Premier, Enterprise, and Online (for PC users only).
Please Note: Bill4Time does not integrate with QuickBooks Self-Employed. This version of QuickBooks does not support third-party applications, as it lacks the necessary API access.
Data Imported into QuickBooks
Bill4Time transfers the following data to QuickBooks:
- Finalized Invoice Totals
- Time and Expense Totals
- Payments
- Adjustments made in Bill4Time
Note: Only the total amounts for invoices, time, and expenses are imported into QuickBooks. Line-item details are not included. This integration is one-way, meaning data flows from Bill4Time to QuickBooks only.
How to Download and Set Up the QuickBooks Connector
Follow these steps to download the QuickBooks Connector application:
- Log in to your Bill4Time account and scroll down to the Downloads link.
- Click the link to the QuickBooks Connector. The application file will start downloading.
- Once downloaded, click on the file and follow the step-by-step instructions to install the application.
- After installation, the application will launch automatically (if it doesn’t, search your computer for the app and open it).
- For further guidance, you can access the Quick Start Guide which provides detailed instructions for setting up the application and linking it to your QuickBooks account.
How to Re-import or Exclude Items from Import
If you need to exclude specific items from import or re-import items into QuickBooks, contact our support team for assistance. You can request to have items "flagged" or "unflagged" for import. This applies to various data, including balance adjustments.
- Flagged: Items that should be excluded from import.
- Unflagged: Items you wish to re-import.
For larger volumes of flagged or unflagged items, a development request may be required. Please reach out to support for more details.
Important Notes on QuickBooks Character Limits
Please note that QuickBooks has character limitations for certain fields, which can lead to sync errors with Bill4Time. To learn more about these limitations, click here to review our guide on character limits in QuickBooks.
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