Time Entry: Field Explanation

When creating a Time Entry, fields that appear in blue are required while white fields are optional. 

Entry Type: Hourly Work allows you to bill at your hourly rate. Pull this down to choose Flat Fee Work if you want to bill a one-time flat fee entry.

Billable: If checked (normal default) this means the entry is Billable. If unchecked this means the entry's hours will appear on the invoice as either $0.00 OR No Charge (i.e., non-billable). 

Exclude from Invoice: If checked this means that the entry is non-billable AND will not appear on the invoice for the client to see. (this option may only be available for Admin Users)

Location: This is an optional field in Bill4Time.  To learn more, click here.

Date Created:  The date for which this entry was made for - date will auto-fill based on the current date but can be changed by typing in a new date or clicking on the small Calendar icon to select.

Private Description: Fill in your description of why you are billing this entry. This allows for a detailed description with details you may not want your client to see.

Show Private Description: When check marked the private description will show on the invoice. When unchecked the public description will show. By default, this is always checked. 

Public Description: This field will show on the invoice for the client to see. 

Start and End Time: You can add a start & end time to the entry. This does not show on Reports or Invoices unless turned on.

Labor Time: You can enter your time for the time entry here.  Entering time such as .15 will override the rounding default selected in your settings. .

Rate $: The time entry will show the rate set, for the user.  Rate hierarchy: User Rate< Client User Rate< Matter User Rate, learn more here.

Override Rate: however, if Override Rate is checked, the Billing Rate for that specific entry can be overridden/changed. The reason box is optional. (this option may only be available for Admin Users)

Travel Time: If you would like to record travel time for a time entry. this field is optional. 

Billable (hrs): Billable hours will auto-fill based on the amount of Labor hours entered. 

Billable (hrs) Override Box: If the Override box is checked - this will allow you to reduce the hours billed to the client for this entry, while maintaining the Labor hours entered for reporting purposes.