When exporting to LEDES there are four main questions you should to ask to make sure you can export properly:
1) Have I enabled the LEDES exporting option in my settings? If not, click your name at the top right and go to Settings. From here, click the System tab and click on the blue Edit Settings button. Then check the box next to Enable LEDES File Export then enter in your Firm Federal Taxpayer ID.
2) Does my client require ABA Codes? If they require ABA Codes you can either turn them on in your whole account or per client so it does not affect the rest of your clients that do not require these codes.
- To turn on ABA codes for the whole program go to Settings- System tab and click Edit Settings. From there check the box next to Enable ABA Standard Codes and click Save Changes.
- To turn on ABA codes for just one client at a time go to Clients and click into one of your clients requiring these codes. Click Edit then change ABA Codes from Default to On and click Save Changes.
3) Does my client have a specific Client or Project (Matter, Case, etc) ID number? If so, you would want to enter that in the Clients' settings. Go to your client and click Edit Details and enter in this information in the LEDES Export Settings heading. If you have multiple projects under a client you can setup a Client Project ID for each of those Projects under the individual Projects account.
4) Does my client have a specific Timekeeper ID or classification they need for my employees? If so, click your name at the top right of any page and select Users. Then click to edit a user and bottom left you will see the option to fill this information in.
Once all the information has been entered, you can go ahead and export your invoices to LEDES to submit. The Export button can be found on any invoice (Finalized or in Pre-Bill status) on the Invoice Details page.
Once you click to export to LEDES, you can choose the file type you want to select (LEDES 98B file is the standard export) and then click to Export then save it to your computer (yes it will be a .txt file) which you can then submit to your electronic billing company. Once an invoice is submitted, they will review it and if there are any errors it will let you know exactly what the errors are to go back and fix them to re-submit the invoice.
Tips & Troubleshooting: For some online portals, attorney rates in three decimal places will cause portal errors such as "The amount entered for the invoice total does not equal the sum of the line item total fields" when submitting. To avoid these errors please adjust attorney rates to whole numbers for submitting.
Most portals will provide an error message upon submittal with details regarding the error and how to update your file accordingly.
*You cannot bill at the client level to export in the correct format for export. Billing must be at the Project/Matter level for accurate export - so you will need to create projects/matters to invoice.