Advanced Trust Activity Report

Overview

For Legal Pro and Enterprise plan users, the Trust Activity Report lists all credit and debit transactions affecting client trust accounts over a selected date range, along with the resulting trust balance. Use this report to track trust account activity and maintain accurate records for trust accounting compliance.

Accessing the Trust Activity Report

1. Go to the Reports tab.
2. Select the Advanced tab.
3. Scroll or search for "Trust Activity." If searched, look for the result with the Advanced badge next to it.
4. Click Open.

Using Filters

The Trust Activity Report opens with these filters:

• Transaction Date: choose a preset range (e.g. Today, This Month, This Year) or a Custom Range. Defaults to This Month.
• Client
• Matter
• Account Manager
• Include Applied Invoices: No or Yes. Controls whether trust funds already applied to invoices are included in the activity shown. Defaults to No.
• Bank Account

Click Filters to add more: Transaction Type, Check Cleared Date, Check Voided Date, and Currency Code.

If your firm is on the Enterprise plan, any custom fields you've configured are also available here as additional filters. Custom field availability is contextual to the report; only fields for the record types actually included in this report will appear. For example, invoice custom fields won't show up as filters on a report that doesn't include invoice data.

Once you land on a combination you'll use again, click Save Filters to to mark it as a favorite, making it accessible from the Favorites report category.

Running the Report

Set your filters and click Run Report. The grid below updates with matching trust transactions. If it comes back empty, check your date range first, that's the most common reason a report shows nothing.

Understanding the Report Grid

Each row represents a single trust transaction. The below are the key columns.

• Transaction Date
• Client
• Bank Account
• Received From
• Credit
• Debit
• Balance

Customizing the Report Grid

• Columns: click Columns to show or hide any of the fields above, plus other available columns beyond the defaults listed here.
  • Enterprise plan firms will also see the same custom fields available here as additional columns, following the same contextual rule as the filters above.
• Reordering and resizing: drag column headers to rearrange them, or drag column borders to resize.
• Sorting: click a column header to sort by that field; click it again to reverse the order.
• Group By: the report is grouped by month by default. You can uncheck it, or group by Client, Matter, or Account Manager instead.
• Page size: the items-per-page menu at the bottom controls how many rows show at once (100 by default, up to 1000), with page controls next to it for the rest.

Exporting the Report

Click Export and choose Export to Excel to download the current view.

Tips & Common Use Cases

• Run this report monthly to maintain a clear audit trail of trust account activity for compliance purposes.
• Toggle Include Applied Invoices to see trust activity with or without funds already applied to invoices, invoice detail, date, and amount.

Related Articles

• Advanced Reporting (overview)