Advanced Payments Received Report

Overview

For Legal Pro and Enterprise plan users, the Payments Received Report lists every payment recorded during a selected date range, grouped by payment method. Use this report to track incoming payments and reconcile them against your bank deposits or accounting system.

Accessing the Payments Received Report

1. Go to the Reports tab.
2. Select the Advanced tab.
3. Scroll or search for "Payments Received." If searched, look for the result with the Advanced badge next to it.
4. Click Open.

Using Filters

The Payments Received Report opens with these filters:

• Payment Date: choose a preset range (e.g. Today, This Month, This Year) or a Custom Range. Defaults to This Month.
• Client
• Matter
• Account Manager
• Payment Methods
• Currency Code: defaults to your firm's primary currency. Change it if you bill across multiple currencies and want to isolate one.

Click Filters to add more: Client Type, Matter Type, and Unapplied Amount.

If your firm is on the Enterprise plan, any custom fields you've configured are also available here as additional filters. Custom field availability is contextual to the report; only fields for the record types actually included in this report will appear. For example, invoice custom fields won't show up as filters on a report that doesn't include invoice data.

Once you land on a combination you'll use again, click Save Filters to to mark it as a favorite, making it accessible from the Favorites report category.

Running the Report

Set your filters and click Run Report. The grid below updates with matching payments. If it comes back empty, check your date range first, that's the most common reason a report shows nothing.

Understanding the Report Grid

Each row represents a single payment recorded during the selected date range. The below are the key columns.

• Payment Date
• Client / Client ID
• Matter / Matter ID
• Payment Notes
• Amount
• Unapplied Amount

Customizing the Report Grid

• Columns: click Columns to show or hide any of the fields above, plus other available columns beyond the defaults listed here.
  • Enterprise plan firms will also see the same custom fields available here as additional columns, following the same contextual rule as the filters above.
• Reordering and resizing: drag column headers to rearrange them, or drag column borders to resize.
• Sorting: click a column header to sort by that field; click it again to reverse the order.
• Group By: the report is grouped by Payment Method by default. You can uncheck it, or group by Client or Matter instead.
• Page size: the items-per-page menu at the bottom controls how many rows show at once (100 by default, up to 1000), with page controls next to it for the rest.

Exporting the Report

Click Export and choose Export to Excel to download the current view.

Tips & Common Use Cases

• Use this report at the end of each day or week to reconcile recorded payments against bank deposits.
• Group by Payment Method to see how clients prefer to pay, such as trust account transfers versus checks.
• Cross-reference with the Payments Applied Report to see how each payment was allocated across invoices.

Related Articles

• Advanced Reporting (overview)