Options to Credit or Write Down an Invoice

Within Bill4Time you have the following options to credit or write down entries or the invoice overall. 

No charge: You are able to provide a “No charge” time entry for a Client by un-checking the “Billable” box. This makes the entry non-billable so you are able to still track the Labor Hours however the Billable Hours and amount will be $0.00. 

Billable Hour Override: You are able to write down time within in a Time Entry by Overriding the Billable Hours.

For this scenario let's say the total work hours were 4 and this has been entered in the Labor Time (hrs) field in the entry, however you only want to charge the client for 2 hours.  You can check the box to Override the Billable (hrs) field and enter in 2. This will allow you to track 2 Non-Billable Hours and 2 Billable Hours via Reports.

Write Up/Down: We offer a Write Up/Down feature via the Invoice Details tab of the invoice itself.

The Labor Total and/or Expense Total fields on the right side can be checked, which will allow you to enter in the amount you desire. 

EX: If the invoice amount for Labor is $1200, and you would like to write the Labor down to $1000, you can check the box to the left of the Labor field and change that amount to $1000. If this is selected, each Labor line item on the Invoice will automatically adjust for a Labor total of $1000. Click here to learn more.

Credit/Write Off: Invoice balances can be adjusted with a Balance Adjustment – Credit. This would be used if the Client is not paying a portion of the invoice and the company is writing it off.

This amount will not be included in your Payments Received report, however, it can be identified in the Account Activity report. Click here for instructions.

Discount: Invoices can be discounted by using the Invoice Discount option on the left side of the Invoice. This allows you to select a Flat Fee or Percentage Discount on Labor and/or Expenses as needed.

*Availability of these options will depend on your User Permissions.