There are a few ways in Bill4Time that you can deduct from an outstanding total for a client:
- No charge: You are able to “No charge” a client on entries by unchecking the “Billable” box on a time entry. This makes the entry non-billable so you are able to still track the labor hours but the billable hours and amount will be at $0.00
- Partial No charge: You are able to write down time in a time entry by overriding the billable hours. In this scenario if you worked for 4 hours you would enter 4 hours in the Labor Hrs box. If you only want to charge the client for 2 of those 4 hours, you can check the box to override the Billable Hrs and enter in 2. This allows you to track 2 non-billable hours and 2 billable hours on reports.
- Write Up/Down: There is a Write Up/Down feature in the program on the Invoice Details page. This allows you to override the full labor amount, so if the amount of labor is $1200 but you want to write it down to $1000, you can change that amount and each time entry on the invoice will automatically adjust to get you to $1000. Click here to learn more.
- Credit/Write Off: You can write off an invoice balance with a Balance Adjustment – Credit. This mainly would be used if the client is not paying a certain amount and the company is writing it off. This will not be including in your payments received and can be pulled running the Account Activity report.
- Discount: You can discount invoices using the Invoice Discount option on the invoice. This allows you to use a flat fee or percentage to discount on labor or expenses as needed. Click here for instructions.
With these options in the program they all deduct from your invoices to get to the totals you need or by making entries non-billable.